1. Help Centre
  2. Starting with Leadinfo
  3. Step 3: Set up your email reports

Set up e-mail reports for interesting leads

You want to be notified when interesting leads visit your website. Preferably all in one e-mail so you or your sales team can give them a call. This is possible with our Report functionality. Set up your daily, weekly, or monthly email reports within a few clicks! 


Set up your report

Step 1: Define your segment

To set up your report you first need to decide what segment you want to receive an email report from. You can choose from two different segments:

  1. All companies
  2. Specific companies based on rules

If you select specific companies, you'll need to set up the rules a website visitor needs to meet in order to be taking into the report. 


Step 2: Set up the rules for specific companies

When you decide to receive an e-mail report from specific companies, you need to think about what rules should the company meet in order to take into your report. These rules are based on the characteristics of a company or based on the behaviour a company showed. 

For example, your colleague is responsible for the DACH Region and a lead is only interesting if they have more than 5 employees, have visited more than two pages and does not have the tag Customer. Your rules need to be set as in the below screenshot.

Now all the companies who meet the rules in the trigger will be taken into the e-mail report. 

➡️ Check out this help article to discover more on how to set up these rules. 


Step 3: Set up your email

Now you can start setting up the email. Fill out the needed information on who needs to receive it and the title and message in the e-mail. 

  • Recipients: who should receive the e-mail. You can also add people who do not have a Leadinfo account.
  • Subject: What subject title should the email have. Make sure it's clear and stand out from the rest of the e-mails. 
  • Message: Include a short message to inform the person why they received this e-mail. 
  • Language: You can send the e-mail in 8 different languages! 

Step 4: Decide when you want to send the email 


Decide how often you want to receive an e-mail report. You can send the report Daily, Weekly, Bi-Weekly or Monthly.  In your report you will find all the companies who met the rules you've set up in the given period.


For example if you want to receive a weekly report on Monday, you will receive a report of all the companies who met the rules on Sunday until Sunday.  


Step 5: Include an attachment


The final step to get started with e-mail reports! Select whether you want to include an attachment with more information on the company or not! You can add an Excel file or a CSV file as an attachment. In this file you'll find a list of all the companies with company information. 

To change the company information in the file or add more information to the file, simply click on the Columns button. Here you can select the properties you want to include in your Excel file!

And just like that, you've set up your email reports in 5 steps! If you need any help with setting it up, contact our support on support@leadinfo.com or start a chat in the bottom right corner!